2023 Employer Filing of W2 and 1099-MISC Information

The following are the City of Warren’s requirements for filing W-2s and 1099-MISC on either magnetic paper media for tax year 2023. 

Warren Income Tax Department is basing its W-2 specifications on the EFW2 Tax Year 2023 specifications. These specifications are available here.

Warren Income Tax Department requires the filing of the 1099-MISC information. Warren Income Tax Department is basing its 1099-MISC specifications on the IRS publication 1220 specifications.

For tax year 2023, the acceptable media types are either CD-ROM or physical copies of W2's. 

AccuWage and W2Verify Software

The Social Security Administration website offers AccuWage, a tool to be used by the person preparing the EFW2 file to test the file's accuracy. Learn about this online-only tool by clicking here. 

This software will help the preparer determine if all the required elements are present in the file — with the exception of the "RS" record, which is the "extra" element required for a municipality's purposes. Please note, the "RS" record is defined by the Social Security Administration for use by municipalities. To test for the "RS" record, please download Baldwin Group's W2Verify program by right-clicking on this link. 

For additional information or if you are starting a new business, please refer to the "Employers and Businesses" section of the Income Tax Forms page.